Payroll Services
Payroll Information
New Employees
In order to process payments to new employees of the university, new employees will need to complete
Paycheck Profile, which
includes withholding tax information, paycheck distribution, direct deposit banking information, and a W-2 mailing
address. Paycheck Profile is accessible via UT Direct and requires an
Upgraded UT EID. Employees that are not
able to access Paycheck Profile will need to complete both the
Payroll Services Employee Information Form (formerly PO8 form) and
W-4 Form in order to receive payroll payments.
Both forms must then be printed and forwarded to Payroll Services, G0200, MAI 134.
Awards (Employee)
Information regarding awards and award payments for university employees.
Earnings Statement Glossary
A guide to understanding your Payroll Earnings Statement for your payroll checks.
Emergency Check Process
Learn about the rules for requesting emergency checks for late payments.
Establishing New Employee Records
for Non-United States Citizens
Information about creating new employee records for non-U.S. citizens and the role of the GLACIER system in that process.
Federal Withholding Taxes
See how your federal withholding taxes are calculated on your payroll payment. Employees wanting to change their
filing status may do so by updating their online
My Withholding information or by submitting a completed
W-4 Form to Payroll Services, G0200, MAI 134.
Fringe Benefit Rates 2011-2012* PDF
Rates used for calculating fringe charges, such as insurance, retirement, and OASI.
GLACIER—Nonresident Tax Compliance System
Learn about GLACIER, the software system designed to collect information about immigration status, citizenship,
residency, and history of presence in the U.S. to determine an individual's residency tax status and tax
exemption eligibility.
Payroll Vouchers**
PowerPoint presentation containing information about creating and processing electronic payroll documents
(OV1, OV2, OV5, OV6 and OV7) and Departmental (Manual) Payroll Vouchers paid on semi-monthly paydays.
Salary Spread Program
Information for eligible faculty members regarding spreading their nine-month salary over 12 calendar months.
Social Security Numbers (SSNs) for Non-U.S.
Citizen Employees
Learn about applying for a social security number, temporary SSN assignment, and Receipt, Delay or Denial letters
issued by the Social Security Administration.
Student Employee OASI Exemption
Information about the rules for qualifying for the student OASI exemption.
Retirement and Insurance Information
- Retiree Insurance Bills
AutoPay is a new payment option for retiree insurance. This option allows you to set up automatic payments directly from your bank account. - Insurance Billing
Employees on Leave, Postdoctoral Fellows and Graduate Student - Turn Your Vacation Payment into
Retirement Savings
Learn about deferring your unused leave payment into a UTSaver 457(b) Deferred Compensation account.
* Note: PDFs are best viewed with Adobe Acrobat Reader 6.0 or later. Earlier versions may result in incomplete rendering of information. A free update of Adobe Acrobat Reader may be obtained from Adobe.
**Note: This document requires that you be able to view PowerPoint documents. A free PowerPoint viewer may be obtained from Microsoft.
