If you are interested in the changes offered in Microsoft Office 2007, and thinking about making a switch to the new software, Information Technology Services (ITS) strongly suggests that you plan the timing carefully and take the proper steps to successfully make the transition. The new interface has some radical differences from what you currently use in Office 2003. Also, file formats have changed, so be prepared to handle compatibility issues during the period of time when both Office 2003 and Office 2007 are in use on campus.
Do I need to switch from 2003 to 2007?
The decisions on “if” and “when” to switch from Office 2003 to Office 2007 are largely personal. Despite all the excitement over the new release, there is really no reason to rush to upgrade to Office 2007. The new interface brings with it a learning curve, so if you are working on your thesis in Word 2003, making a change could slow down your progress. Stick with what you know. On the other hand, if you are collaborating on a research project and everyone else has already upgraded to Office 2007, it might make your work easier if you upgraded, too. When you do make the change, you may want to allow yourself extra time to plan and prepare for migrating your files, and expect a steep learning curve if you want to be productive quickly.
Learning the new interface
In Office 2007, familiar toolbars and menus are replaced with a whole new look and feel. Program features are organized by what you want to do and allow you to preview editing and formatting changes before you decide to use them. Learning to use the Microsoft Office Button, Ribbon and Contextual Tabs may take some practice. Fortunately, online resources and instructor-led training are available.
TIP: Use Microsoft online resources and interactive tools to learn about new Office 2007 features and functionalities and to find out how to accomplish familiar 2003 commands in 2007:
For Word:
Word 2003 to Word 2007 command reference guide
Word Ribbon Mapping WorkbookFor Excel:
Excel 2003 to Excel 2007 command reference guide
Excel Ribbon Mapping WorkbookFor PowerPoint:
PowerPoint 2003 to PowerPoint 2007 command reference guide
PowerPoint Ribbon Mapping WorkbookTIP: Office 2007 classes will be listed on the ITS Training Web pages as soon as they are available. Online Microsoft E-Learning tutorials are currently available.
Minimizing compatibility problems
In addition to user interface changes, Microsoft Office 2007 includes significant changes to file formats and printing. Receiving a file with an unexpected extension (.docx, .xlsx, .pptx) can be confusing and compatibility issues are a concern.
TIP: If you are using Office 2007, you can save your files in the familiar 2003 format (.doc, .xls, .ppt); this ensures that others who have not upgraded will still be able to read and use your files.
TIP: If you are using Office 2003/XP, you can install the compatibility pack from Microsoft that will allow you to open, edit, and save your work in the new Office 2007 file formats.
