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Annual Leave
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- Employee and Management Services
512-232-2327
fax:512-471-7008
(confidential) - Human Resource Service Center
512-471-4772 (HRSC) or
1-800-687-4178 - Find HRS Reps
Eligibility for Leave
You can earn paid annual leave if you're appointed to work at least 20 hours per week for at least 4.5 months. If you're a student who's in a position that requires student status or you're faculty, you don't earn annual leave.
Accruing Your Leave
Annual leave begins to accrue on your first day of employment. After that, it will accrue on the first day of each month. The number of hours you earn is based on how much state service you have on the first day of the month. It's also earned in proportion to the number of hours you're appointed. See the chart below for accrual rates.
Annual Leave Accrual for Full-time Employees
| Total Years of State Service | Hours Accrued Each Month |
|---|---|
| Less than 2 years | 8 |
| At least 2 years but less than 5 | 9 |
| At least 5 years but less than 10 | 10 |
| At least 10 years but less than 15 | 11 |
| At least 15 years but less than 20 | 13 |
| At least 20 years but less than 25 | 15 |
| At least 25 years but less than 30 | 17 |
| At least 30 years but less than 35 | 19 |
| At least 35 years | 21 |
View information on paid holidays
Using Your Leave
Carryover
Any annual leave you don't use before the end of the fiscal year (August 31) will be carried over to the next fiscal year. However, there's a limit to the number of hours you can carry from year to year. Any hours above this limit will transfer to your sick leave balance. If you work less than 40 hours a week, your transfer limit is proportionate to your appointment. Check the chart below for your transfer maximum.
When you can start using leave
You can use your annual leave after you've been employed by the State of Texas for six continuous months. You only need to meet this requirement once during your state service. This means that if you satisfy the six-month-eligibility requirement, leave state employment and are later rehired, you won't have to wait six months again to begin using your leave.
You must have your manager's approval to take annual leave. Also, if you're on any type of paid leave on the first day of the month, your accrual will be credited for that month, but you won't be able to use it until you return to work.
Leave Carryover Amounts from Fiscal Year to Fiscal Year for Full-Time Employees
| Total Years of State Service | Maximum Hours |
|---|---|
| Less than 2 years | 180 |
| At least 2 years but less than 5 | 244 |
| At least 5 years but less than 10 | 268 |
| At least 10 years but less than 15 | 292 |
| At least 15 years but less than 20 | 340 |
| At least 20 years but less than 25 | 388 |
| At least 25 years but less than 30 | 436 |
| At least 30 years but less than 35 | 484 |
| At least 35 years | 532 |
View information on paid holidays
When you leave the university
When you leave the university, if you've been employed for at least six continuous months, you'll receive a lump-sum payment for any available accrued leave that you haven't used. This will include payment for any holidays that fall during the period the leave would've covered if you'd still been employed. Your department will start this payment process.
Payroll Services processes payments on a twice-monthly basis, but your payment can't be processed until your department submits the paperwork. When it's processed, you'll receive your check in the same way as your previous paychecks.
If you transfer to another State of Texas agency or higher-education institution without a break in your service, your leave balance will be transferred to your new employer. It's your responsibility to make sure the balance is transferred. If you transfer to this job with a break in service of at least one work day, you won't be able to transfer your balance, but you will receive a lump-sum payment.
